Terms & Conditions

 What the price includes

The price for tours includes all travel as noted in the itinerary, lodging in comfortable hotels/lodges or their equivalent unless otherwise indicated, all meals unless otherwise noted, a drink with meals (including a beer, tour materials, and the services of the leader(s). Routine tips for included meals, porters, drivers, and other service providers are also included. Gratuities for Birding Colombia leaders are at your discretion.The Single Occupancy Supplement listed for each tour provides a single room throughout the tour unless otherwise noted. Certain small lodges will not provide single rooms if they are heavily booked; these are listed in the “Notes” section of their respective tour itinerary. In such cases, the portion of the Single Occupancy Supplement applicable to the lodge or lodges will be refunded.

Unless a single room is specifically requested on your reservation form, all registrants will be assigned a suitable roommate. If no roommate is available, a single room will be provided and you will be charged the Single Occupancy Supplement.
Baggage handling assistance is provided by our hotels or by the leader(s) unless otherwise noted.
The following items are not included in the tour price: passports, visas, departure taxes, immunizations, excess baggage charges, optional excursions, telephone calls, flights/transportation to/from the tour destination, laundry, room service, snacks, or anything of a purely personal nature. If you have questions, please contact us.

Restriction on tour participation

Restrictions on participation are a matter of common sense, and we impose no absolute restrictions. If you have a health problem or any physical limitation that may hamper or restrict your full involvement in any aspect of the tour, or about which we should be aware for your safety (for example, walking difficulties, diabetes, asthma, angina, and so on), please advise us in detail and in writing at the time you reserve space. We will provide any information that you or your doctor may need to judge your capacity to participate fully in the tour, and we may request a physician’s letter indicating that you are healthy enough to participate on the tour. We do not normally program strenuous physical exercise, but if it cannot be avoided, the fact is made explicit in the tour description and in the General Information sheets for the tour. Participants should be able to complete gentle walks of up to half a day, ride in any seat in tour vehicles, and meet the simple schedule of the tour. We reserve the right to send home persons unable or unwilling to conduct themselves in a manner compatible with the satisfactory operation of the tour.
Please note that we do not allow the collecting of plants or animals during any tour.

Tour alterations

Our tours are carefully planned but sometimes circumstances beyond our control require us to make significant changes after a tour has been published on the Birding Colombia website. If such changes, for example in itinerary or leadership, are necessary before a tour has been confirmed to run (70 days before tour departure unless otherwise specified), participants will be informed and may withdraw from the tour without penalty.
If significant changes occur after a tour has been confirmed but before it has departed, it will be Birding Colombia decision whether or not we can run the tour successfully. Participants may withdraw without penalty only if they have Birding Colombia written agreement. If Birding Colombia decides the tour cannot be run successfully, the tour price will be refunded.

Tour materials

Past or prospective bird lists and General Information sheets will be sent to each registrant upon receipt of a deposit. Final tour information, meeting instructions, a participant list, and any additional materials will be mailed about three weeks before tour departure. A final tour report will be emailed to all participants after the tour.

Tours abroad

Having the correct documentation in place before your trip is essential and visa requirements for U.S. citizens (and citizens of other countries) vary notably by country. Birding Colombia will provide details about obligations known to us at the time, but regulations can change with little or no notice. It is the participant’s sole responsibility for checking foreign entry requirements and when necessary, obtaining a visa from the appropriate embassy or consulate. Alternatively, a visa service can be convenient; for a fee they will handle everything to obtain your visa or expedite your passport. Instructions can conveniently be downloaded from the CIBT website.

Travel insurance

Birding Colombia encourages purchasing travel insurance and we recommend plans from Travelex. Just click on the
link for a quote.
Travel insurance offers welcome protection to those for whom a health-related trip cancellation is a concern. Travel insurance also usually protects you if you fall ill while on the tour (for example, it may get you back home). Please note that some travel insurance companies require insurance to be purchased within a certain amount of time after initial deposit(s) are sent to the travel company, though more are moving away from this and now suggest purchasing it around when you pay the final balance for the tour. Please contact Travelex, or your preferred travel insurance company, for specific information on coverage. Note: Effective June 15, 2016, Travelex policies will only be available to US residents and citizens.
You can purchase your Travelex policy via this here.